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Executive recruiters and hiring managers are all too familiar with the look of resume templates and resume-template services, said Barbara Safani, the owner of Career Solvers a New York career-management firm. They are easy to spot by hiring managers, and it is pretty easy to figure out you took a shortcut, she said. That is not exactly the image you want to convey to hiring managers. The last place you want to look like everyone else, she said, is in a job search where you are trying to stand out from the crowd. Templates are easy to spot because many use outdated formats, styles and hackneyed and cliched phrases that convey personal attributes without proving impact, Safani said. They are also readily identifiable because so many people use them. Google, for example, has many different resume templates. But if you are a hiring professional who looks at resumes frequently, you will quickly begin to see that many submitted resumes have the same format, with the same positioning of content, the same graphical embellishments and the same fonts. For example, two career management professionals interviewed for this article pointed to the same Microsoft Word template that displays the persons name in large type, then switches to a tiny, barely legible 8-point type size for the contact information. The persons name will be 36 or 72 points, and their phone number will be microscopically small, which is stupid because most people in (Human Resources) are 40 years old or older and won not be able to read it without glasses, said Shel Horowitz, the author of books on do-it-yourself marketing. People were using it because it was a template Microsoft had, Safani said of the same example. It was obviously a template because you received 40 resumes that looked the same. Even if you are only somebody who filled a job once every 10 years, they could still tell the person was using a template if 40 resumes looked the same.

When Glover Lawrence was searching for his next job in the fall of 2013, he started by dreaming up the ideal position. I asked myself what attributes, roles, and responsibilities I wanted, he explains. He even crafted a job description for that made-up role using snippets of actual postings he would seen, then drafted a resume to fit it. As a senior executive, he doubted he would find work through help-wanted ads or job boards. It was going to happen through my network, he says. So he also created a one-page version of his resume to use in networking meetings and to send to contacts who had offered to help him. It included a one-line summary, five notable accomplishments, a list of the companies where he would worked for and the titles he held at each, one line about his education, and then a brief Career Focus section that described the types of jobs he was seeking. He also developed a longer, more traditional resume to use when he formally applied for a position. I tailored it to the company based on where I was in the process, what I knew about the people there, and the company culture, he says. Having the right resume for each specific opportunity, as tedious as it was, was important to me. For his LinkedIn profile, he created yet another version, presenting the same information but in a more conversational tone. Over his months-long search, Glover sent out over 50 resumes and met with over 100 people. In early 2014, he landed a job very similar to the one he’d dreamed about.

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Carrying on with our discussion of the importance of keywords, as an HR professional you have an advantage over most candidates. You have the opportunity to look, under the hood of an applicant tracking system (ATS) to see what happens in a typical keyword-driven resume review. Use that knowledge for your own benefit. Because there are so many ATSs, and because candidate searches are conducted by humans who have their own habits and preferences, you can not guarantee a perfect result from every ATS scan. But you can—and should—follow best practices for formatting your resume, integrating keywords and increasing keyword density. For example, in Lorettas resume you will note that the acronyms after her name are later spelled out fully in the appropriate section of the resume. SHRM-SCP becomes Society for Human Resource Management Senior Certified Professional under the Education & Professional Credentials section. This gives her a greater chance of being found in a computerized keyword scan, regardless of the exact term the hiring manager inputs for a specific search.

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